View our archive of DPDidYouKnow tips below!
The new Snapshot All feature of Design Profit allows you to save reports as images, one to a page. Then you can use those images in whatever manner you choose, including putting them into a PowerPoint.
Here is how you can do that:
1. Run/View the report. Get all of the formatting set the way you want it. Then click the Snapshot All button on the toolbar.
2. Choose a folder where you would like to put all the pages.
3. Wait for Design Profit to tell you the snapshot is done. Once this happens, all of the images have been written to the directory.
4. Open PowerPoint. Click the Insert tab, and then click Photo Album.
5. Click File/Disk. Navigate to where you saved the snapshot, click Ctrl + A to select all of the pages, and Click Insert.
If you plan to have a header and footer on your slides, change Picture Layout to “1 picture”. If you want to allow the pictures to fill the slides, you can leave it as “Fit to Slide”. Then, click Create. PowerPoint will then generate slides.
6. The first slide will be a title slide which you probably do not need. Right-click it in the pane on the left and choose “Delete Slide”. Then click Ctrl + A to select all of the slides. Right-click the selected slides and choose Copy. 7. Now open the PowerPoint presentation that you would like the snapshot in. In the left pane, right-click the slides after which you would like the snapshot, and choose Paste. That’s it!
You can change the format of items shown on reports based on their value. Let’s say that you wanted to create an Executive Summary report where the negative dollar values are displayed in red. You can do this with the Format Field button on the report form.
Select the field you want to format, click the Format Field button, and select the Conditional Formatting tab. Click the green plus sign to add a new format.
Now click the … button in the Condition column.
Enter “value < 0” as the formula and click OK. This describes when the formula for this row will be applied. The keyword “value” refers to the value that will be shown on the report. In this case, whenever that value is less than 0, the format from this row will be used. Now click on the … button in the Format column. Change the text color to Red (as shown below) and click OK.
Now your Format Field form should look like this:
The Format column shows you what values formatted using this row will look like. To do multiple formats, you add multiple rows. The first row whose condition is met will be used. Values which do not match any row will be formatted using whatever is set on the Formatting tab. Click OK. Now view the report. Notice that any negative value in the Annual Savings row is now red.
If you would like to use this conditional format for other currency fields, you do not have to set it up for each one. You can use the Format Painter button.
With the field containing the format selected, click the paintbrush. Notice that the mouse cursor has changed to include a paintbrush. Click each of the other fields you would like this format applied to. Click the Format Painter button again to turn it off. That’s all there is to it. You can use these conditional formats to enhance your reports. Conditional formats are also available for fields displayed on the diagram.
Groups can be created to quickly show the total
summations of various symbols.
The Rollup summations can be viewed in the group’s properties window.
With Use Assembly Quantities, each symbol included in the group will be
quantity multiplied with respect to its position in the assembly.
You can change the color of Note and Container symbols. You'll recognize our old friends the Note and Container symbols:
To change their colors, double click on each, and click the Note Color (just Color for Containers) button in the upper right of the Properties form. You can choose from a number of preset colors or make your own custom color to get exactly what you want.
There, that’s better!
Colors can be useful for visually classifying sections of your diagrams.
Or maybe you’re just not a fan of Post-It yellow.
If you have a large diagram and need to “jump” to various symbols inside of it, bookmarks are the way to go!
You can right-click your favorite symbols to bookmark them or use CTRL + B!
With the bookmark window open, just double-click any symbol to instantly jump straight to it!
Make sure you have the bookmark manager visible!
It works in Redesigns, too!
Try bookmarking the last symbol you work on for the day. When you come back the next day, just double-click to return to your work position!
You can take a snapshot of your entire diagram.
Often it can be helpful to include a picture of a portion of a diagram in reports, PowerPoints, etc, and you might use SnagIt for this. But, if you want to get a picture of the whole thing, take a snapshot.
To do it, open a diagram (baseline or redesign,) and choose “Snapshot” from the view menu. Or, you can right-click on an empty portion of the diagram and choose “Snapshot” from the popup menu.
An image of the whole diagram will be placed on the clipboard, ready to be pasted into Word, PowerPoint, an email, etc.
If your diagram is too big to fit on the clipboard, you will get an error message saying so. (In older versions of DP, the operation just quietly fails. In that case, you’ll know it didn’t work when nothing pastes.) In either case, zoom out and try again.
Snapshots can be very useful when creating custom reports.
You can drag and drop a copy of symbols.
Everybody knows that you can drag and drop symbols to move them.
But did you know you can drop a copy as well?
Consider the following:
If you drag Part 1 and drop it on Part 2, you end up with this:
But, if you hold down the Ctrl key while dropping Part 1 on Part 2, you end up with this:
The same thing goes for dragging and dropping multiple symbols.
This can be very useful when copying symbols from one level to another.
You can change what is shown on each symbol on the diagram in Design Profit.
Normally, the Munro score is shown...
If you hold down the Ctrl and Shift keys on the keyboard and left click your mouse on the diagram, actual time will be shown
If you do it again, the symbols are blank.
Do it one more time, and you are back to Munro score. Printouts of the diagrams will reflect this setting. PDF exports too!
This setting stays as long as you are running Design Profit, but set back to Munro score when you run it again.